7 Steps to Prepare to Hire Your First VA (or your NEXT VA)

Part 2 of 4 in our series on hiring a VA for your business.

7 Things you Must do to Prepare to Hire Your First VA with Andrea Slate

In this episode of The Pulse on Human Design, Vickie Dickson is joined by Andrea Slate, an Online Business Manager, to discuss seven essential steps to prepare your business for hiring your first virtual assistant (VA). This is part two of a four-part series on hiring a VA. If you missed part one, which covered the common mistakes entrepreneurs make when hiring a VA, be sure to listen to that episode first.

Andrea shares practical tips to ensure a smooth and successful transition when bringing on a VA. From defining your needs to creating systems, this episode is packed with actionable advice to help you scale your business without the overwhelm.

Key Takeaways:

Define Your Needs:

Be crystal clear about what tasks you want to outsource. A helpful exercise is to jot down every task you do for a week and categorize them into what you love, what drains you, and what takes you away from income-producing activities.

Establish “How-To” Guides:

Create Standard Operating Procedures (SOPs) and screen-share videos to ensure your VA knows exactly how tasks should be completed. Consistency in execution is key to maintaining a seamless customer experience.

Task Management Tools:

Use tools like Trello, Asana, or ClickUp for task assignment and tracking. These systems provide visibility and accountability, especially as your team grows.

Set Communication Expectations:

Clearly define how and when you will communicate with your VA. Discuss working hours, preferred communication channels, and protocols for handling missed deadlines.

Where to Find a VA:

Explore sources like Facebook groups, Fiverr, and Upwork. For those in the Bodygraph community, certified VAs trained in Human Design and our system are now available to ensure alignment with your business needs.

Craft a Detailed Job Description:

When posting an ad, include specific tasks, expected outcomes, and unique questions to filter applicants. This helps you find candidates who are the right fit.

Allocate Time for Hiring:

Plan your schedule to include time for screening, interviewing, and onboarding. Don’t wait until you’re at full capacity; hire at 75-80% capacity to allow for a smooth transition. This part of the episode is powerful. Be sure to pay attention here as this is something many entrepreneurs get wrong.

Special Announcements:

Certified VA Program: Bodygraph.com is launching a VA certification program in 2025. Certified VAs will be trained in the Bodygraph.com systems, ensuring they are highly skilled and aligned with your business needs.

Check it out here – https://bodygraphchart.com/va/

Free 21-Day Trial: If you’re new to Bodygraph.com start your free 21-day trial today.

Our platform offers everything you need to grow and scale your business, from embedding charts on your website to generating personalized Human Design reports for passive income.

Here’s the link to check it out and get your first 3 weeks free – https://bodygraphchart.com/

Join the Community: Connect with like-minded entrepreneurs in our Bodygraph.com Facebook group for support, resources, and collaboration.

Find us here – https://www.facebook.com/groups/bodygraph

Links Mentioned:

• Start your free trial: Bodygraph.com Free Trial
• Apply for VA certification: VA Certification Application
• Join the Facebook group: Bodygraph.com Community

Visit https://www.andreaslate.com/ to learn more about Andrea and her work in the online space.